Medical and dietary context
Review recorded medical conditions, medication information, allergies and dietary requirements, including dairy-free, gluten-free and other entered needs.
The working register with child context
Forest School register software with the information behind each name
Confirmed bookings become the working register. Authenticated provider and staff users can move from present or absent attendance into the child information recorded by the family or provider, including medical, dietary, SEND, emergency and consent context.
Guides and feature details
Continue with the exact workflow
Use the Help Centre for step-by-step guidance or check the feature matrix for current availability and conditions.
Designed around the work
Less reconciliation, more confidence in the day
Oakline keeps the customer journey and the provider workflow connected from the first booking through to session delivery and reporting.
SEND and additional needs
Keep known triggers, regulation and calming strategies, support information and important context with the child record.
Contacts and consents
Access up to two recorded emergency telephone contacts, GP or surgery information and relevant consent details in the full online child file.
One connected workflow
Built for the way outdoor providers actually operate
Parents keep information current
Families maintain children, health, SEND, dietary, contact and consent information through their private family portal.
Bookings populate the correct date
Active bookings create the occurrence register, reducing the need to retype names or reconcile a second attendance list.
Prepare for unreliable signal
While connected, staff can prepare an offline register snapshot containing attendance and key alerts. Detailed online child-file fields and fresh server data still require connectivity.
Included capabilities
Practical tools, kept in context
- Present and absent attendance
- Medical and medication context
- Allergies and dietary requirements
- SEND triggers and support strategies
- Two emergency contacts when recorded
- GP or surgery information
- Consent information
- Print layout and browser PDF
Questions, answered
What providers usually ask
Who can see sensitive child information?
The register and child file require an authenticated provider or staff account within the tenant. Oakline separates provider, staff and family portals, but providers remain responsible for assigning appropriate access and staff responsibilities.
Can parents update the child record?
Yes. Parents can maintain child information in their family portal, while the provider can review the operational record used for sessions.
Is every child detail available offline?
No. A prepared snapshot supports the offline register and key alerts. The full online child file, fresh updates and workflows that were not prepared on the device require connectivity.
Can I print the register?
Yes. The working register includes a print layout and can be saved as a PDF using the browser print dialogue.
See how this fits your programme
Create an account without a card, or speak to us about your current booking workflow.