Oakline creates the working register from active bookings for each session occurrence. This keeps attendance connected to the family and child information already supplied through booking or the family portal.
For a public product overview, see Forest School register software, Prepared offline registers and Forest School Learning Journeys.
Open the required session occurrence from the provider dashboard, bookings area or today's register shortcut. The working register separates active attendees from cancelled or refunded bookings.
Use the attendance control beside each attendee to record Present or Absent. Attendance is stored against that occurrence, so a term booking can have a different result on each date.
From the register, authenticated provider and staff users can open the child file. Where the family or provider has recorded the information, it can include:
Use respectful, practical wording and record only information that is relevant, accurate and appropriate for the provider to hold. Oakline does not diagnose a child or replace professional healthcare, SEND, safeguarding or emergency advice.
Parents can maintain child information through their private family portal. Providers should still review records, ask families to confirm significant changes and follow their own procedures for urgent or clinically important information.
The register and child file require an authenticated provider or staff account within the tenant. Provider, staff and family portals are separated. Oakline does not currently provide a fine-grained permission switch for every individual field, so the provider must give access only to appropriate staff and remove it when responsibilities change.
Use Print Register to open the print layout. From the browser print dialogue you can print a paper copy or choose the browser's Save as PDF option.
Printed or downloaded registers contain sensitive personal data. Store, share and dispose of them according to the provider's data-protection and safeguarding procedures.
The same session occurrence connects the register to Learning Journey. Once attendance has been recorded, practitioners can add a shared session reflection and open a child marked Present to record an individual headline or learning focus, observation and optional next step.
When the entry is ready, publish it to the private family portal. Parents see only published records associated with their own children. See Using Learning Journey for the full observation, photo and publication workflow.
Prepare the offline workspace on the device while connected. The prepared snapshot supports attendance and key medical, allergy and SEND alerts when connectivity is unreliable. Supported attendance changes are stored locally and synchronised after the device reconnects.
Offline limits are important:
See Install and Prepare the Oakline PWA for the wider offline workflow.