Staff and administrator access
Keep provider administration and staff accounts separate, then assign team members to the sessions they work. Oakline does not currently provide fine-grained permissions for every individual field.
Keep the team and the timetable connected
Forest school staff management without another system
Give staff the access they need, connect them to sessions and keep operational records in the same platform as bookings and attendance.
Guides and feature details
Continue with the exact workflow
Use the Help Centre for step-by-step guidance or check the feature matrix for current availability and conditions.
Designed around the work
Less reconciliation, more confidence in the day
Oakline keeps the customer journey and the provider workflow connected from the first booking through to session delivery and reporting.
Timesheets, rates and holiday
Clock in and out, calculate worked time and breaks, apply staff-specific rates and review accrued holiday hours.
Training and compliance records
Store DBS details, First Aid, qualifications and CPD with issue and expiry dates. Visual expiry status is available; automatic expiry reminder emails are not currently supported.
One connected workflow
Built for the way outdoor providers actually operate
A focused staff dashboard
Staff can see assigned sessions, clock in and out, and review worked hours, current estimated pay and holiday information.
Automatic working-time calculations
Oakline calculates worked hours and recorded breaks from clock events, then applies the configured standard, leader or staff-specific hourly rate.
Monthly payroll preparation
Providers can review monthly payroll and holiday calculations and export payroll data for an accountant or payroll provider. Oakline does not submit payroll to HMRC.
Included capabilities
Practical tools, kept in context
- Staff and administrator accounts
- Session assignments
- Clock-in and clock-out
- Worked hours and breaks
- Staff-specific pay rates
- Holiday accrual
- Monthly payroll reports
- Payroll CSV exports
Questions, answered
What providers usually ask
Can staff have different permissions?
Oakline separates administrator and staff account roles. It does not currently provide a fine-grained permission switch for every individual data field, so providers must manage staff access and responsibilities appropriately.
Can one staff member have a different rate?
Yes. A custom rate can be recorded where it differs from the organisation default.
Does Oakline run payroll?
No. Oakline prepares worked-time, estimated pay and holiday information for monthly review and CSV export. It does not submit payroll to HMRC or replace an accountant or payroll provider.
Does Oakline email training expiry reminders?
Not currently. Training records can include issue and expiry dates and Oakline displays expiry status, but automatic tenant reminder emails are not currently supported.
Can staff use Oakline on a phone?
Yes. The staff-facing areas are designed to work across phones, tablets and desktop browsers.
See how this fits your programme
Create an account without a card, or speak to us about your current booking workflow.