Term blocks and flexible dates
Offer complete blocks, selected dates, holiday clubs and one-off sessions without rebuilding your timetable each week.
Bookings without the spreadsheet
Forest school booking software built around real sessions
Oakline brings bookings, family records, capacity and session-specific parent communication into one clear workflow. Families return to your branded parent portal for bookings, payments and child information while confirmed places flow into the right register.
Guides and feature details
Continue with the exact workflow
Use the Help Centre for step-by-step guidance or check the feature matrix for current availability and conditions.
Designed around the work
Less reconciliation, more confidence in the day
Oakline keeps the customer journey and the provider workflow connected from the first booking through to session delivery and reporting.
A branded parent relationship
Families do not just receive a booking link. They use your branded parent portal for siblings, bookings, balances, records, messages and Learning Journeys.
Capacity you can trust
Availability, waitlists and attendance all work from the same booking record, reducing duplicate lists and manual checks.
One connected workflow
Built for the way outdoor providers actually operate
Create the schedule once
Set session dates, times, prices, age ranges and capacity from one place. Oakline supports regular terms as well as the less predictable patterns common in outdoor education.
Stay on every parent's phone
On supported devices and browsers, families can install the tenant-branded Progressive Web App and return to the same parent portal for bookings, payments, family records, messages and Learning Journeys.
Help parents arrive prepared
Alongside the standard booking confirmation, a session can send a separate provider-written welcome email with its own kit list, weather notes, water-play reminders, food guidance or meeting-point instructions.
Turn bookings into operations
Confirmed bookings feed registers, family records, payment reporting and communications. Your team works from the same information the parent supplied.
Included capabilities
Practical tools, kept in context
- Block and selected-date bookings
- Branded installable parent portal
- Booking confirmation emails
- Session-specific welcome emails
- Medical and SEND records
- Waitlists, rescheduling and reporting
Questions, answered
What providers usually ask
Can I sell a full term as one booking?
Yes. Block sessions can include every planned date and keep the parent, child and payment connected across the term.
Can parents choose individual dates?
Yes. You decide whether a session is sold as a block, as specific dates, or as individual occurrences.
What happens when a date is full?
Oakline stops further bookings and offers a waitlist. When a place opens, whether from a cancellation or because you increase the session's capacity, Oakline automatically emails an invitation to the next family on the waiting list.
Does a booking populate the register?
Yes. Active bookings appear against the relevant occurrence, with the child information your team needs for the session.
Do families get their own Forest School parent portal?
Yes. Each provider has a tenant-branded parent portal where families can manage children, bookings, balances, messages and Learning Journeys. On supported devices and browsers, the portal can be installed as a Progressive Web App.
Can I send different instructions for each session?
Yes. A session can send a standard booking confirmation plus a separate provider-written welcome email with practical instructions. If one checkout contains several sessions, Oakline currently sends the welcome email for the first enabled session in that checkout.
See how this fits your programme
Create an account without a card, or speak to us about your current booking workflow.