Oakline
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One connected platform

Everything your forest school needs, working together

Bookings, payments, medical and SEND registers, session risk-benefit assessments, staff operations, observations and Learning Journeys share the same information, from the first family booking to the story you send home.

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No monthly subscription Installable PWA Built for outdoor providers
Real Oakline provider dashboard showing bookings, revenue, children attending and upcoming sessions using safe demonstration data
10bookings connected
Offlineregister prepared
Newlearning observation

Designed around the real day

Not a booking tool with forest school labels added later

Oakline understands that a place on a session becomes a payment, a register entry, safeguarding context, a staff task and eventually part of a child's story.

Each feature is useful on its own. The real difference is what happens when they stay connected.

01 / Bookings and payments

Sell the programme you actually run

Offer full blocks, selected dates, individual sessions, holiday clubs and private parties without forcing every programme into the same booking model.

  • Capacity and waitlists managed against the correct occurrence
  • Sibling, multi-booking, voucher and credit support
  • Card, cash, deposits, balances and eligible payment plans
  • Pending checkouts kept separate until payment is completed
Explore bookings
Real Oakline provider dashboard with booking and attendance totals using safe demonstration data
Current bookings remain visible in the wider operational picture.
Real Oakline provider dashboard prepared for installable field workflows using safe demonstration data
Preparebefore leaving signal
Usesupported tools offline
Syncwhen connection returns

02 / Installable field app

Useful where the Wi-Fi stops

Install Oakline as a Progressive Web App on supported phones, tablets and computers. Prepare the register before the team heads outdoors and keep supported attendance actions moving through unreliable signal.

  • Install directly from a supported browser
  • Focused standalone app window
  • Offline-ready registers with later synchronisation
  • Medical and emergency context available to authorised staff
  • Session-specific risk-benefit assessments available from the register
See the Oakline app Explore risk-benefit assessments

03 / Observations and Learning Journeys

Show families more than attendance

Start with the session, add the shared story of the day and move into an individual child when an observation deserves its own place. Previous notes remain visible so practitioners can continue a meaningful thread.

  • Session reflections and individual observations
  • Photos, development areas and next steps
  • Child history available while writing the next note
  • Parent view separated into journey, development and attendance
Explore learning journeys
EC
Elsa's learning journeySpring term
Shared
18Aug
Confidence & collaboration

Building together in the woodland

Elsa tested two ways to support the shelter roof, listened to another idea and explained why the stronger structure worked.

04Aug
Previous observation

Trying a new approach

Returned to the task after the first attempt did not hold.

Real Oakline provider dashboard using safe demonstration data
The provider view and branded family portal stay connected to the same operational record.

04 / Branded parent app and connected records

Your Forest School stays on every parent's phone

Families do not just receive a booking link. On supported devices they can install your tenant-branded parent portal and return for bookings, balances, messages, Learning Journeys and the child information that follows them into each session.

For parentsSiblings, bookings, balances, messages, medical and SEND information and Learning Journeys.
For staffAssignments, child files, DBS, First Aid, training, clock events and timesheets.
Explore the parent app Staff operations Register details
Accident / incident logSession record
Recorded
Date and time
18 Aug · 11:20
Session
Woodland Explorers
Record type
Minor accident
Parent update
Notification prepared
Actions recorded

First aid, observations, people involved and follow-up remain together in one authorised record.

Saved in the fieldSupported offline records synchronise when the connection returns.

05 / Accident and incident logs

Record the facts while they are still clear

Capture an accident or incident against the relevant session and child, with the operational detail needed for follow-up and an organised history for authorised administrators.

  • Session, child, date and people involved kept in context
  • Injury, first aid, actions and follow-up recorded together
  • Parent communication supported from the same workflow
  • Supported accident records can be saved offline and synchronised later

06 / Parties and private events

Keep the organiser, guests and money on the same date

Party bookings have their own operational needs. Oakline connects the organiser booking with deposits, extras, guest invitations, capacity and rescheduling.

  • Base party capacity and priced extra guests
  • Deposits, outstanding balances and Pay Balance
  • Invitation links and accepted guest records
  • Guest lists that move with a rescheduled event
Explore party bookings
Saturday05 September13:00 - 15:00
Guest list10 / 10 included
Extras3 additional guests
Payment£50 paid · £273 balance
Everything follows the eventGuest records, extras and balances remain connected after a reschedule.

07 / Daily operations

Depth when you need it, calm when you do not

Oakline brings the supporting work into the same platform without turning every screen into an enterprise dashboard.

Registers

Attendance with medical and SEND context

Move from present or absent into recorded medical, dietary, SEND, emergency contact, GP and consent details.

Explore registers
Finance

Reports, fees and balances

Filter online and cash activity by period or family, compare session performance and family spend, then export the report as PDF.

Explore reports
Communication

Session-specific welcome emails

Send the booking confirmation, then a separate provider-written welcome email with the kit list, weather notes, water-play reminders or meeting point for that session.

Explore parent communication
Safeguarding

Accident and child records

Structured information for authorised teams, connected to the child and organisation.

Commercial tools

Extras, vouchers and discounts

Offer the choices families need without maintaining a separate sales system.

Website integration

Your sessions in your own HTML

Use the read-only tenant sessions API to present current public sessions without an iframe.

Explore the API

Privacy and UK GDPR

Responsible data handling built into everyday access

Oakline is designed with UK GDPR responsibilities in mind. The forest school or organisation remains the data controller for its family and staff information, while Oakline processes platform data on its behalf.

Read about security & GDPR
01Role-separated portals

Provider, staff and parent areas expose different records and actions according to the signed-in account role.

02Consent-aware records

Providers control staff access and maintain child, medical, emergency and consent information in context.

03Secure delivery and payments

Production traffic uses HTTPS, while card information and payment processing remain within Stripe.

04Clear privacy responsibilities

Oakline provides controls and support, while each provider remains responsible for its policies, lawful basis and staff practice.

One continuous workflow

The booking is only the beginning

Oakline keeps each stage connected so teams can move forward without re-entering the same information.

  1. 01PublishCreate dates, capacity and pricing.
  2. 02BookFamilies choose children and sessions.
  3. 03PayCollect, record or schedule payment.
  4. 04AttendUse the register in the field.
  5. 05ShareAdd the learning story.
  6. 06ReviewUnderstand the programme.

Verify before deciding

Product detail with the boundaries included

Use the maintained feature matrix for current availability and the factual comparison for the different strengths of Oakline and Forest School App.

Verified Oakline feature matrix Oakline vs Forest School App

Clear answers

Questions about the platform

Does Oakline work for both term-time sessions and holiday clubs?

Yes. You can sell full blocks, selected dates, individual occurrences and holiday programmes from the same platform.

Can parents manage more than one child?

Yes. Family accounts support siblings, shared details, bookings, balances and learning journeys.

Is Oakline available as an app?

Yes. Oakline is a Progressive Web App that can be installed from a supported browser and launched in a standalone app window on phones, tablets and computers.

Bring your whole programme into one place

Start without a card and explore every feature from the beginning.

Start freeView feature matrix