October 2026
Little Saplings11 places
Brownie Girls8 places
Bookings
Blocks, dates, clubs and parties, organised in one clear place.
The forest school management app built for the outdoors
Run your Forest School from first booking to woodland delivery
Oakline gives UK Forest Schools and outdoor education providers one calm operating system for bookings, payments, registers, medical details, staff, Learning Journeys and risk-benefit assessments.
- No monthly software subscription
- Branded, installable parent portal
- Designed for UK outdoor providers
One connected system
Everything connected around your Forest School session.
From the first booking to the child's continuing story, Oakline keeps the important details together.
Maya ThompsonAge 7 · Booking paid
Medical infoPhoto consent
Emergency contacts
Connected to her record
Connected to her record
Child records
Medical, consent and contact context available to the right people.
Session RegisterOffline ready
Maya ThompsonPresent
Oliver GreenPresent
Ella MorganTo mark
Ready for the woods
Field delivery
Registers, staff and session records built around real outdoor work.
Maya's Learning Journey
- Built a den with her groupLittle Saplings · 14 Oct 2026
- Confidently used new toolsBrownie Girls · 07 Oct 2026
A story that keeps growing
Progress
Learning Journeys and reports that show more than attendance.
See how Oakline worksIllustrative examples with fictional records.
Why purpose-built matters
A booking tool stops at checkout. Your responsibility does not.
Outdoors, the same booking must become an accurate register, the right medical and consent context, a staffed session and a meaningful record for families.
Oakline keeps that chain intact, so teams are not rebuilding the day across forms, spreadsheets and disconnected apps.
Why Forest Schools choose Oakline →One continuous record
Information moves with the child and the session
The connected workflow runs from parent booking to child record, register, attendance, session reflection, child observation, private family sharing and PDF or operational reporting.
- 01Parent books
Programme, child and dates through your branded portal.
- 02Child data follows
Contacts, medical details and consents.
- 03Register prepares
Confirmed places reach the right date.
- 04Team delivers
Staff work from shared context.
- 05Journey grows
Session reflections, child observations, next steps and photos add meaning.
- 06Families and reports
Parents can view or export the journey while money and activity remain traceable.
Booking operationsFictional demo data
DateSessionPlacesStatus
Acorn Explorers09:30 - 12:0014 / 16Confirmed
Wild Woods Club13:00 - 15:3011 / 12View family
EH
Emma HughesFamily booking
Maya HughesPaid
Oliver HughesPaid
Before the session
A place sold becomes an operational record
Offer the programmes you actually run, then give families your branded parent app as the place to return for information, payments and the next booking.
- Bookings
- Full blocks, selected dates, individual sessions, holiday clubs and parties.
- Family records
- Children, emergency contacts, medical information and consents in one account.
- Payments
- Stripe, cash, balances, credits, refunds and eligible instalment plans in context.
- Parent communication
- A booking confirmation plus a separate practical welcome email when the session has one configured.
Full offline field capability
Your Forest School keeps running when the signal doesn't
Oakline is an installable Progressive Web App. Teams can access the register, medical, SEND and payment information, record attendance, log accidents, consult an existing risk-benefit assessment and write Learning Journey observations with no signal, synchronising those changes when connectivity returns.
Full offline field capability, not full offline everything.
Initial setup, payments, fresh server data, creating or editing an RBA and Learning Journey photo uploads still require an internet connection.
Staff operations stay alongside delivery: staff and administrator accounts, assignments, clock events, timesheets, training records and payroll preparation support the team behind each session.
9:18Working offline
Birch & Bramble Forest SchoolAcorn ExplorersMonday 16 March, 09:30 - 12:00
14 booked3 present11 to mark
MHMaya HughesPresent
TBTheo BennettPresent
IMIsla MorganPresent
Safe on this deviceSupported changes will synchronise when online.
Learning journey
MH
Maya HughesAcorn Explorers
"Maya compared different shelter materials, explained where rain might enter and suggested a stronger roof layer."
March overview£2,460Confirmed revenue
12 session dates 84 bookings
After the session
Show families the learning, and understand the operation behind it
Observations and Learning Journeys turn session reflections, individual child observations, learning focus, photos and next steps into a parent-friendly story over time, with PDF export for a selected child and date range.
Financial and activity reports then help providers trace confirmed revenue, Oakline fees, Stripe fees, family activity and the sessions behind each payment.
Straightforward pay-as-you-go pricing
3%Oakline platform fee
No monthly software subscription
No monthly software subscription
The Oakline fee and Stripe fees are separate
Oakline charges a 3% platform fee on booking revenue. Stripe processing fees apply separately and depend on the payment method and connected Stripe account.
See full pricing detailsTrust is operational
Clearer access and responsible data handling
Oakline provides tools that help providers manage sensitive family and child information responsibly. Providers remain responsible for their policies, lawful basis, staff practice and professional obligations.
- Role-separated portals
- Provider, staff and family account roles keep different operational areas distinct.
- Stripe-hosted payments
- Oakline does not store parents' card details.
- GDPR-aware workflows
- Consents and family records remain connected to the relevant provider.
Clear answers
Before your first session moves into Oakline
What is Oakline?
Oakline is an installable Progressive Web App for UK Forest Schools and outdoor education providers. It connects bookings, payments, child records, registers, staff operations, reporting and learning journeys across mobile, tablet and desktop.
Can Oakline be used when there is no signal?
Yes. Oakline offers full offline field capability: the register, attendance, accident logs, Learning Journey observations and RBA consultation stay available with no signal and synchronise when connectivity returns. Setup, payments, fresh server data, RBA creation/editing and Learning Journey photo uploads still require internet access.
How much does Oakline cost?
Oakline has no monthly software subscription on its pay-as-you-go pricing. A 3% Oakline platform fee applies to booking revenue, and Stripe processing fees are charged separately.
Do families get an installable Forest School parent app?
Yes. Each provider has a tenant-branded family portal that parents can add to supported phones and browsers as a Progressive Web App. It is not a separately distributed native App Store or Google Play app.
Can each session send its own parent instructions?
Yes. When configured, Oakline sends the booking confirmation and a separate session-specific welcome email for practical information. A checkout spanning several sessions currently uses the first enabled session's welcome email.
Does Oakline support Learning Journeys and child observations?
Yes. Practitioners can publish session reflections and child-specific observations with headlines, next steps and consent-aware photos. Parents can review shared moments privately and export the selected child and date range as a PDF.
Does Oakline support risk-benefit assessments?
Yes. An administrator can attach a structured RBA to a session, staff can open a read-only view from the register with no signal, and parents can review it during booking. Creating or editing an RBA requires connectivity, and it does not replace daily or dynamic assessment.
Start with a real session
Give your team one calmer place to run the day
Create an account without a card, or speak with Oakline about the way your programme works.