DBS details in the staff profile
Record the DBS number and relevant date against the staff member rather than relying on a disconnected list.
Staff records with dates and evidence
Forest School staff compliance records without another spreadsheet
Keep DBS details and configurable training records for First Aid, qualifications and CPD alongside each staff profile. Record providers, issue dates, expiry dates, certificate files and notes, then review visual expiry status from the provider dashboard.
Guides and feature details
Continue with the exact workflow
Use the Help Centre for step-by-step guidance or check the feature matrix for current availability and conditions.
Designed around the work
Less reconciliation, more confidence in the day
Oakline keeps the customer journey and the provider workflow connected from the first booking through to session delivery and reporting.
Configurable training records
Store First Aid, qualifications, CPD and custom training with provider, issue date, expiry date, certificate file and notes.
Honest expiry visibility
Oakline marks expired and expiring records visually. Automatic expiry warning emails are not currently supported.
One connected workflow
Built for the way outdoor providers actually operate
Create the evidence record
Add the category, training type, provider, issue and expiry dates, certificate file and operational notes.
Review status in context
Expired and approaching-expiry records are highlighted in the provider interface so the organisation can review the underlying evidence.
Keep responsibility with the provider
Oakline organises the information. The provider remains responsible for checking suitability, renewal requirements, safer recruitment and applicable guidance.
Included capabilities
Practical tools, kept in context
- DBS number and date
- First Aid certificates
- Qualifications and CPD
- Custom training categories
- Issue and expiry dates
- Certificate file uploads
- Visual expiry status
- Staff profile history
Questions, answered
What providers usually ask
Can Oakline store First Aid and CPD records?
Yes. Training records can be categorised and include a provider, issue date, expiry date, certificate file and notes.
Does Oakline verify a DBS check or qualification?
No. Oakline stores the provider record; the organisation remains responsible for completing and documenting the appropriate checks.
Will Oakline email us before a certificate expires?
Not currently. The interface shows expired and approaching-expiry status, but automatic expiry reminder emails are not currently supported.
Is this a replacement for a safer recruitment process?
No. Oakline can organise records but does not replace the provider's policies, checks, professional judgement or legal obligations.
See how this fits your programme
Create an account without a card, or speak to us about your current booking workflow.