Managing Extras & Upsells

Extras are additional items or services that parents can purchase alongside a session booking. Common examples include lunch clubs, t-shirts, extended hours, or merchandise.

Overview

Extras are linked to specific sessions. When a parent books a session that has linked extras, they will be presented with the option to add these items to their basket before checkout.

Creating an Extra

1. Navigate to Extras in the admin sidebar.
2. Click the Add Extra button.
3. Fill in the details:
   • Name: The name of the item (e.g., "Late Pick-up").
   • Price: The additional cost for this item (e.g., "5.00").
   • Description: Optional details about the extra.
   • Active: Keep this checked to make it available immediately.
4. Link to Sessions: You must select at least one session type. This extra will only appear for bookings of the selected sessions.
   • Party Sessions: If you link an extra to a Party Session (e.g., "Birthday Party"), it will appear as an option for the parent to add during the party planning flow (e.g., "Party Bags", "Food Boxes").
5. Click Save.

Editing or Deleting Extras

• Edit: Click the pencil icon next to an extra to change its price, name, or update which sessions it is linked to. WARNING: Changing the price will not affect existing bookings, only new ones.
• Delete: Click the trash icon to remove an extra. This effectively archives it; it will no longer be offered for new bookings, but historical data is preserved.

How Parents See Extras

When a parent selects a session and proceeds to booking:

1. They select the child attending.
2. If the session has linked extras, a section "Available Extras" appears.
3. They can toggle intended extras (e.g., "Add Lunch Club +£3.00").
4. The total price is updated automatically.

Reporting

Revenue from extras is included in your financial reports. In the "Income Breakdown", you can often see a separation between "Session Fees" and "Extras" depending on your report configuration.