Funded Sessions

Use a fund when a grant or other contribution covers bookings for selected parents. Each fund has an initial amount, a funding organisation, an optional reference, dates and notes.

Create a fund

Open Funded Sessions from the admin menu, select New fund, and enter the amount received. Oakline keeps the fund in your organisation's currency.

Allocate funding

Open the fund and issue a voucher to a parent. The voucher code is created automatically and appears in that parent's booking form. Only that parent's account can use it. You can issue several vouchers from one fund, but their total cannot exceed the fund's initial amount.

The parent can apply the voucher to more than one booking until its balance is used. If a voucher covers only part of a booking, the parent pays the rest using the usual checkout options.

Read the balances

• Initial amount: The amount entered when the fund was created.
• Used for bookings: The value of vouchers applied to confirmed bookings, less reversals.
• Issued but unused: The value already promised to parents but not yet used.
• Free to allocate: The amount still available for new vouchers.

An unfinished checkout temporarily holds a voucher. The hold is released when checkout expires or after a fallback period if the expiry notice is missed. A cancelled booking returns its funded voucher amount to that voucher and appears as a reversal in the fund history.

The cash payment Fee Bank is a separate feature for recovering transaction fees.